Quality Assurance Officer Job at University of South Africa in Pretoria

Job Title: Quality Assurance Officer
Department: Academic Planner
Directorate: Program Accredation and Registrtion
(Ref:AC/QualPla/P7/LJA/64/2014)

The purpose on the job is to administer and maintain the quality assurance processes for the academic Information management system (AIMS) in order to ensure the delivery of business-specific quality standards are met.

The incumbent will:

Þ     Assist in updating the academic structure using restricted access functions to ensure that the data that is updated is at all times correct and ensures the smooth registration; examination and other academic support processes.

Þ     Be tasked with developing and maintaining a quality assurance framework by outlining the processes and procedures for quality assurance and ensure that stakeholder needs are met through the deployment of best practice methodologies. The incumbent will also offer an advisory and technical support service to the academic and administrative departments with regards to AIMS and Programme Qualification Mix (PQM).

Requirements:

·         Grade 12/Matric and a completed 3 year qualification or an equivalent on NQF level 6 or 7, preferably with Information management as a major

·         A quality management qualification on NQF level 5 or 6

·         At least 3 years applicable Programme Qualification Mix (PQM) and academic structure experience at a Higher Education environment

·         At least 2 years supervisory/managerial experience

·         Knowledge of academic structures and regulatory framework (HEQsF) and related legislation.

·         Previous experience in data capturing or data management is recommended.

·         High level of integrity to ensure safety of database and the academic structure

·         Conduct data analysis and quality audits on AIMS

·         Monthly reporting on system and process gaps to improve business unit performance

·         A good command of written and spoken English.

·         Advanced knowledge of Ms Office package

Abilities Required:

ü  Ability to Implement quality control processes to ensure the validity and reliability of academic information

ü  Familiarity with the tools, concepts and methodologies of quality management.

ü  Ability to think laterally and liaise with all levels of staff

ü  Ability to work independently and under pressure

ü  Ability to work irregular hours

ü  Ability to interpret and analyse information received from academic departments

ü  High degree of accuracy

ü  Ability to organise and meet deadlines

ü    Ability to interpret minutes





Duties



·         Render advisory services to academic and administrative staff on academic information and data quality

·         Compile monthly reports on system and process gaps to improve business processes

·         Implement quality management systems and processes

·         Administer and maintain overall quality processes and assume accountability for Business Unit’s quality management practices.

·         Establish and implement programs for quality improvement, and successful measurement criteria.

·         Conduct monthly audits to ensure validity and reliability of academic information.

·         Report and highlight system and process gaps to improve business processes

·         Management and maintenance of the academic structure

·         Updating of Unisa publications


Deadline Date: 28.02.2014
How to Apply:

Assumption of duty:     As soon as possible
Salary:Remuneration is commensurate with the seniority of the position

 Application Form obtainable from the University web site must be accompanied BY COMPREHENSIVE CURRICULUM VITAE and ORIGINAL certified copies (within the previous six months) of;

§  all educational qualifications,

§  identity document; and

§  proof of SAQA verification of foreign qualifications (if applicable)

UNISA reserves the right to authenticate all qualifications without any further consent from the applicant.
The contact details of three contactable references must be provided, one of which must be from your present line manager.
The prescribed application form is obtainable from  Unisa Intranet-Human Resources-Forms .
Late, incomplete and incorrect applications will not be considered.
Appointments will be made in accordance with Unisa’s Employment Equity Plan and other applicable legislation.
We welcome applications from Persons with Disabilities   
Applications must be submitted in an envelope clearly marked with the name of the relevant College and/or Department, the position applied for and the reference number of the position.
If you apply for more than one position, each application must be in a separate envelope.

Applications must be posted to:
 Unisa, HR: Staffing,
PO Box 392 Unisa 0003

Hand delivered applications can be deposited into the Application Box (Theo van Wijk Building, Main Entrance or at the Main Entrance,
OR
Tambo Building, 3rd Floor marked HUMAN RESOURCES) situated at Muckleneuk Campus:
OR
Tambo Building, Main Entrance.