Office Manager Job at Metropolitan in Cape Town

Job Title: Office Manager/Personal Assistant

Cape Town

    Position Purpose

    The purpose of this role is to coordinate office operations and to provide secretarial support to Head: Contrarian Strategies

    The Incumbent will be responsible for:

    Perspective: Process
    •Manage office supplies (furniture, stationery, groceries, refreshments etc.)
    •Manage office resources (meeting rooms, etc.).
    •Report any equipment faults to supplier and/or IT Department.
    •Manage mail collections and internal distribution process.
    •Supervise and coordinate the duties of the receptionist and tea attendant.
    •Ensure that all queries are answered promptly and efficiently.
    •Provide secretarial support to Head: Contrarian Strategies
    oDiary management.
    oManage all correspondence in the office of Head: Contrarian Strategies.
    oArrange meetings required by Head: Contrarian Strategies and ensure that all the required supporting documents are available for meetings.
    oTake minutes when required and ensure that they are distributed.
    oAssist with compiling presentations (printing, binding, general paperwork, etc.).
    oManage travel arrangements.
    •Ensure safekeeping and filing of important documents.
    •Ensure compliance with office policy regarding archiving of documents.
    Perspective: Finance
    •Maintain effective financial management, control and corporate governance.
    •Take accountability for the management of business related risks.
    Perspective: Client Services
    •Ensure optimized customer service when dealing directly with end-use clients.
    •Contribute to a service culture which builds rewarding relationships, proposes innovations and allows others to provide exceptional client service.
    Perspective: People
    •Set a stellar example by always living the values of the organization.

    Requirements

    •Matric/ Grade 12 with extensive relevant work experience
    •At least 5 years’ experience in office administration
    •Experience in a professional secretarial environment, preferably in the Financial Services Industry
    •Office Administration or secretarial Diploma

    Competencies Required

    Knowledge / Skills / Attributes
    •Effective time management
    •Ability to work under pressure
    •Ability to operate and think independently
    •Effective communication style
    •Teamwork and cooperation
    •Results orientated
    •Quality conscious
    •High level of proficiency in MS Office
    •Multi-tasking
    •Completer-finisher
    •Good follow-through
    •Ability to maintain confidentiality
    •Pro-active, presentable, professional
    •Honest/trustworthy
    •Caring/supportive

How to Aply:

http://careers.metropolitan.co.za/psp/Applicant/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL

Deadline: 31/01/2014