Personal Assistant Job at Pwc in Sunninghill

Job Title: Personal Assistant

Main Purpose:

Personal Assistant to two Partners in TICE.

Job Category: Audit    

Location: Sunninghill    


Responsibilities/Output:

JOB DESCRIPTION

Act on instructions from Partners in a timely and effective manner

Liaise directly with clients, managers, staff and partners regarding setting up meetings

Send out PwC publications electronically to clients – Tax notifications, Synopsis, other electronic communications.

Electronic Diary Management – check availability, make appointments, accept invitations, diarise events and attendances at seminars.

Screen calls, take messages and proactively action requests as appropriate.

Setting up conference calls and dial in details

Liaise with GTS regarding any laptop computer and/or mobile phone problems.

Liaise with Word Processing in respect of financial statements, performing the first review to ensure all requests have be done

Booking of boardrooms for meetings

Print Maconomy reports upon request or sourcing reports from the relevant TICE staff if applicable

Prepare and submit Partners’ timesheets and expense forms on a monthly basis on a timely basis

Check stationery and order where necessary, pack in stationery cupboard, clean up cupboard when required

Make complicated travel arrangements for Partners and their travelling staff and managers, foreign currency management, reconciliation of foreign currency, visa requirements, changes to travel arrangements

Print labels for envelopes

Type faxes and/or letters upon instruction from the partners

Order books from the library upon request

Book internal and external venues for meetings and lunches upon request from the Partner

Liaise with the PwC Events department for events being planned for the Partner

Submission of CAMAF claims and follow up until settled

Order client Christmas gifts and diaries, organise logistics for delivery to clients

Requirements
Qualification Level: Secretarial Diploma/Certificate    
Additional Qualification Level: n/a
Experience Required: 5 - 10 years

Competencies / Skills:

COMPETENCIES/SKILLS

Proficient in use of MS Word, MS Excel, MS Powerpoint and Lotus Notes (including email and electronic diary), Maconomy and other PwC relevant software to complete tasks

Attention to detail

Good inter-personal skills

Approachable by staff and managers who work for the Partners.

Good verbal communicator of English with a pleasant and professional manner.

Ability to interact with clients, managers, staff , other partners and other PA’s professionally and tactfully

To act with the utmost level of confidentiality and professionalism.

EXPERIENCE REQUIRED 5 – 10 Years

QUALIFICATIONS

Secretarial Diploma

TRAVEL REQUIRED Sporadic

DRIVERS LICENCE Yes

OVERTIME Occasional

How to Apply:

https://www.pwc-jobs.com/za/eh/MRJobPreview.aspx?Id=4395


Deadline: 02/02/2014