Office Administrator Job at G4S in Centurion

Job Title: Office Administrator - IT Department : Secure Solutions SA

Location: Centurion

Job Introduction:

G4S Secure Solutions (SA), a leading global integrated security solutions company, has a vacancy for an ICT Administrator, based at our Head Office in Hatfield.



Reporting to the IT Manager, the main responsibility of the ICT Administrator is to provide administration and office support.

The successful incumbent is a self starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation. The incumbent will be expected to be results driven and to live the values of the organisation.

Role Responsibility:

    Effective administration of IT Invoices and Procurement process.

    Consolidation of monthly invoices received
    Manage procurement process from the IT Department,  including the tracking, follow up and feedback on deliveries and items ordered
    Follow up with 3rd party vendors with regards to procurement, and escalate as required.
    Vendor and product analysis – 1st line
    General administration relating to filing, etc.

    Effective SLA Administration.

    Process any documentation with regards to SLA contracts
    Maintain SLA contract database
    Follow up on SLA requirements and provide feedback as needed

    Administrate and control an effective communications function

    Maintain Telkom database
    Manage office equipment contracts
    Ensure monthly billing received, paid and allocated
    Communicate the product and service requirements to potential suppliers
    Conducting supplier analysis to ensure cost effectiveness
    Ensure quality assurance processes exist per key supplier
    Implement and maintain standardized maintenance services for communications assets
    Implement all new requirements
    Analyse and explain major variances actual to budget on a monthly basis
    Ensure expense mandates follow audit procedures

    Effective administration and management of IT office



    General administration
    Co-ordinate and arrange all relevant meetings and workshops
    Control filing of documentation
    Handle all incoming and outgoing mail/courier services
    Co-ordinate and control telephone calls


The Ideal Candidate:

    Grade 12 or equivalent with a preferred tertiary qualification
    Relevant experience in administration – 2 years experience in a related position would be deemed appropriate for this level position

Knowledge

Skills

Attributes

    Knowledge of administrative procedures such as travel arrangements, scheduling of meetings and resources
    Knowledge of company policies and procedures

    MS Office Computer skills – specifically Powerpoint at an advanced level
    Acting professionally
    Communication (written and verbal)
    Supporting and working with others
    Delivering objectives
    Minute taking

    Delivering great customer service
    Sharing and cooperating
    Dealing with changing circumstances
    Understanding the organisational environment
    Attention to detail
    Work under pressure

How to Apply:

http://careers.g4s.com/jobs/Office-Administrator-IT-Department-Secure-Solutions-SA_19976/

Deadline: 03/02/2014