Administrative Assistant Job at Department of Cooperative Governance in Pretoria

JOB TITLE: ADMINISTRATIVE ASSISTANT
Chief Directorate: Human Capital Management
SALARY:R138 345 per annum
CENTRE:Pretoria

REQUIREMENTS:
Senior Certificate or appropriate qualification and appropriate experience of office management and administration.

Knowledge:
Administration procedures.
Computer literacy.
Composition and function of the COGTA/NDMC.
Procurement procedures.
Financial procedures.
Technical competencies: Office management and administration.

DUTIES:

Render administrative support to the Chief Director.
Develop and manage the efficient filing system and flow of documents in the unit Receive and distribute documents.
Record documents in the appropriate registers.
File and manage the paperwork of the unit.
Establish effective document tracking systems.
Provide secretarial support services.
Coordinate and prepare documentation for meetings/ workshops.
Compile minutes/report.
Draft memos and correspondence letters.
Manage the diary of the supervisor.
Arrange appointments and record events in the diary.
Promote effective diary coordination in an electronic or at least on the manual system.
Provide administrative support services.
Arrange logistics and related activities for travel, meetings, workshops and conferences.
Manage the telephone and communication systems in the office.
Purchase and order stationery and equipment.
Manage inventory and equipment within the unit. Make copies, fax and e-mail documents as required.

DEPARTMENT OF COOPERATIVE GOVERNANCE


The vision of the Department of Cooperative Governance is one of having a well coordinated system of Government consisting of National, Provincial and Local spheres working together to achieve sustainable development and service delivery.
The Department intends to invest in human capital, increase integrated technical capacity directed at service delivery and promote representivity in the Department through the filling of the post. Candidature of persons whose appointment/ transfer/ promotion will promote representivity will therefore receive preference.


Deadline Date: 28.02.2014
How to Apply:

NOTE:

    Applications must be submitted on form Z.83 (application form), obtainable from any Public Service department, and should be accompanied by a comprehensive CV and certified copies of qualifications.
    It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation.
    Incomplete applications or applications received after the closing date will not be considered.
    Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only.
    If you have not been contacted within three months of the closing date of the advertisement, please accept that your application has been unsuccessful.
    We thank you for the interest shown in our department

APPLICATIONS:


Please forward your application, quoting the relevant reference number to:

Kone Solutions,
P.O Box 1132, Rivonia 2128

or

Hand deliver to 3 Autumn Road,
Rivonia 2128

or

hand delivery to 3 Autumn Road, Rivonia

or

Fax to 086 233 1518
or

email to:
rh@konesolutions.co.za,