Administrative Officer Job at Nelson Mandela Bay Municipality in Port Elizabeth

ADMINISTRATIVE OFFICER

(ADMINISTRATION)

POSITION CODE: 5654

Salary R261 144 – R298 788 per annum

(Basic salary only, excluding benefits)



In compliance with the Nelson Mandela Bay Municipality’s Employment Equity Plan, preference will be given to suitably qualified African (male) and Coloured (female) applicants.





Requirements:



    A B. Degree/Diploma in Business Administration/Public Administration or equivalent.
    Sufficient relevant experience, including supervisory experience (essential).
    Advanced knowledge of Microsoft Office programmes, such as Word, Excel and PowerPoint.
    A thorough knowledge of administrative and budget processes.
    A valid Code 08 driver’s licence.

 Competencies:



    Good verbal and written communication skills in English and one other official local language.
    Proven proficiency on information management systems.
    Proven competency in the administration of key institutional strategies/programmes and projects.
    Good interpersonal and report-writing skills.
    Good time management and office management skills.
    The ability to work independently, under pressure and outside normal working hours.

 As part of the selection process, candidates may be tested on any requirement, skill or competency, which will include pre-employment screening, security vetting and psychometric assessment.



Summary of duties:



    Checking, authorising or obtaining the necessary authorisation for all goods and services orders.
    Controlling and preparing the draft operating budget for the Office of the Municipal Manager. This includes attending to the adjustment budget inputs (process) and the ability to assess escalation charges and adjust the budget accordingly.
    Drafting correspondence and reports to Council meetings, Mayoral Committee meetings and other committees.
    Perusing minutes of Council meetings, Mayoral Committee meetings and other committees and collating information and/or documentation from various internal and external stakeholders in order to prepare relevant reports.
    Controlling the submission of reports to relevant Council structures and committees and monitoring the implementation of resolutions.
    Maintaining an effective document management system for the Office of the Municipal Manager.
    Maintaining an administrative support strategy to ensure effective operations within the Office of the Municipal Manager.
    Co-ordinating other strategic programmes in the Office of the Municipal Manager.
    Planning, controlling, directing and co-ordinating the administration of all key relevant municipal strategies, programmes and projects.
    Receiving items from the Bid Adjudication Committee (BAC) and deviation applications, and ensuring that the items comply with all relevant processes and regulations.
    Preparing the Municipal Manager’s resolutions in relation to all BAC items and deviation applications.
    Perusing incoming correspondence from internal and external stakeholders and drafting responses for the Municipal Manager’s consideration.



Fringe benefits will include membership of a Retirement Fund, Medical Aid Scheme, Group Life Assurance Scheme, participation in a Housing Subsidy and Car Schemes (subject to the conditions of the various Schemes), and normal leave and sick leave benefits.



Proof of academic qualifications:



-           All applications must be accompanied by certified copies of academic qualifications.



-           Short-listed candidates will be required to produce their original academic qualifications at the interview.

-           Should the necessity to determine equivalence of qualification and/or the verification/confirmation of same be required, this should be established via the relevant verification authority and the responsibility will rest with the applicants themselves.



Canvassing of Councillors is not permitted and proof thereof will result in disqualification.



SUBMISSION OF APPLICATION FORM AND SUPPORTING DOCUMENTATION:



Kindly note that all applications for employment should be completed on the official employment application form of the Nelson Mandela Bay Municipality. Therefore, Z83 applications and faxed applications will no longer be accepted.

Please complete one employment application form per vacancy, clearly stating the position code of the post for which you are applying. Each completed application form must be accompanied by a CV (curriculum vitae) and certified copies of supporting documentation (please do not submit original supporting documentation, as this will not be returned). A CV not accompanied by a fully completed official application form will not be accepted.



Mail to the Executive Director: Corporate Services (Human Resources Management Services Sub-Directorate), PO Box 116, Port Elizabeth 6000 or deliver to the Employment Application Receiving Centre, ground floor, Lillian Diedericks Building (previously Brister House), Govan Mbeki Avenue, Port Elizabeth.



Kindly note that the Municipality does not notify applicants whose applications were unsuccessful. Applicants not contacted within six weeks of the closing date may safely assume that their applications were not successful. They are nevertheless thanked for their interest shown in the position(s) advertised.



CLOSING DATE: FRIDAY, 18 OCTOBER 2013 before 12h00 noon.