Office Administrator and Legal Support Assistant Job at Etv in Johannesburg

Job Title: Office Administrator and Legal Support Assistant

Location: Platco Digital Admin department in Johannesburg

Reporting to the Executive: Business and Legal Affairs your key performance areas will include:

    Serves as the go-to for office enquiries;
    Assist with general administration (i.e. reviewing, verifying, and routing correspondence and legal documents, drafting letters and documents, typing, faxing, filing, capturing of updated information, scheduling couriers);
    Represent management by communicating and obtaining information, following-up on delegated assignments, knowing when to act and when to refer matters;
    Establish and maintain legal document database;
    Monitor important deliverables and due dates from legal document database and notify legal executive of relevant due dates;
    Update all contact lists for internal and external clients;
    Assist in the preparation of department budgets and expenses;
    Assist with communication and deliverables to finance and invoicing teams for invoicing and payments due;
    Maintain client confidence;
    Co-ordinate and maintain calendars of management by arrange and schedule meetings and teleconferences with inter-group personnel and external parties as required;
    Organise meeting venues, refreshments, full catering or other requirements at meetings or functions;
    Maintain and track office supply inventory by checking stock, placing and expediting orders and approve supply orders;
    Attend to general administration duties to ensure a smooth process flow of documentation and departmental requirements;
    Enhance department and organization reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.


Requirements:

    Grade 12 plus a post matric qualification
    Computer literate and proficient (Microsoft Word, PDF, Excel, Microsoft Outlook)
    3 years’ experience in an office administrative role. Experience in a legal environment will be beneficial.
    Excellent organisational skills with the ability to multi-task
    Good work ethic with exceptional attention to detail
    Ability to work as part of a team
    Ability to follow instructions and take initiative when required
    Friendly and energetic interpersonal skills
    Good computer skills


If you possess the criteria and qualifications as stated, please send your application form together with a detailed CV and letter of motivation to jobs@etv.co.za

Closing Date: 11 December 2013