Office Manager Job at CapeNature in Bridgetown

JOB TITLE: OFFICE MANAGER:  OFFICE OF THE CEO

Head Office – Bridgetown

Salary R 327 780 per annum (TCoE) – Level 9



You will conserve the CEO’s time and promote the corporate image by representing the CEO internally and externally, providing liaison between the CEO, key executives and employees.  Enhancing effectiveness by providing information management support will also form part of your duties.

RESPONSIBILITIES:

    Implementing administrative systems, procedures, policies and monitoring administrative projects
    Minute taking at Executive meetings and other meetings as and when required
    Welcoming visitors, reviewing correspondence, arranging meetings/dinners, travel and other public entity functions
    Contributing to the coordination of the strategic reports
    Assisting Executives to make consistent decisions by advising them of historical precedents
    Producing information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
    Organising work by reading and routing correspondence, collecting information and initiating telecommunications
    Completing projects and special assignments
    Improving quality results by studying, evaluating and re-designing processes and implementing changes
    Maintaining customer confidence and enhancing CapeNature’s reputation
    Completing database backups
    Contributing to team effort by accomplishing related results as needed
    Updating job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organisations.

REQUIREMENTS:

    An appropriate tertiary qualification and  five years relevant experience in the same or similar role
        Presentation, communication, organizational, decision-making, administrative, reporting, computer and problem solving skills
        Experience in travel logistics, scheduling, meeting management, promoting process improvement, managing processes, analyzing Information and Inventory Control
        Bilingualism in two of the three official languages of the Western Cape
        Your ability to build client relationships and self-confidence will set you apart from the rest
        Understanding of the functioning of the Public Sector
        Proficiency  in MS Office
        A valid Code 08 driver’s licence

To apply, please send your application, along with a motivational letter, CV, 3 contactable referees, certified copies of qualifications, Driver’s Licence and ID.

Applications to:

CapeNature
HR Manager – Recruitment & Selection

PGWC Shared Services Centre

Cnr. Bosduif and Volstruis streets

Bridgetown, 7766, or fax 086 2105242 or Email: hrinfo@capenature.co.za

Enquiries:        Ms Chamilla Thebus – Tel 021 483 0049

Closing Date for Application: 03 January 2014