Administration Manager Job at Life St Dominic's Hospital in East London

Function:     Finance / Administration
Facility:     Life St Dominic's Hospital, East London
Job Title:     Administration Manager 
Introduction:     A vacancy exists for an Administration Manager based at Life St Dominics Hospital, reporting to Hospital Manager, Laro Fourie. The successful candidate will be responsible for managing the financial results and administration function of the business units in line with relevant standards and within corporate governance protocols in support of Life Healthcare’s objectives and strategy.
Critical Outputs:    

Effective people management
• Demonstrate visible leadership in respect of Life values, operating model and strategy.
• Actively sponsor Life initiatives and projects as it relates to hospital.
• Actively participate in hospital MANCO meetings, regional Shaka, RSRT meetings and forums
• Actively lead and manage F&A and HOD feedback meetings and ensure participation from all parties to achieve strategic objectives
• Recruit, retain, motivate and develop staff according to Life people policies and practices.
Accurate financial reporting & analysis
• Responsibility for managing general ledger close and people and processes to adhere to reporting deadlines
• Prepare variance to budget as compared to prior year analysis, report on hospital performance, identify problem areas and take remedial action with staff and Enabling functions as required
• Support to Hospital, Nursing and Pharmacy Manager with regard to financial analysis and reporting including but not limited to employee costs and stock control
Effective budgeting
• Participate in hospital strategic planning to identify capex projects, developing financial models for proposed plans with local management and enabling functions and assist hospital manager in developing a motivations for capex projects
• Develop operating budget, ensure final budget presented matches approved parameters, ensure sign off of budget by management and communicate approved budget to all units
• Ensure final working capital budget presented reflects the requirements of the operating budget, ensure sign off by management and communicate approved budget to all units
Effective management of internal controls
• Prepare annual review checklists and manage the internal control environment within the hospital
Effective patient services management
• Ensure all credit management targets are met (i.e. internal and external debtors days etc)
• Manage and minimize risk and achieve LHC targets regarding rejections, bad debts, case management write offs and reimbursement codes
• Oversee pre-admission trends with relevant manager and manage appropriately
• Identify problems and take remedial actions with relevant stakeholders
Effective governance and risk management
• Manage compliance to the executive constraints per corporate governance, report deviations and take action where necessary
Effective quality management and customer relations
• Achieve and improve quality metrics, continuously monitor and measure processes to maintain and approve same and actively lead and promote LHC quality drive
• Manage data integrity and compliance to LHC protocols
• Develop and maintain relationships with various internal and external stakeholders, conduct feedback surveys in order to monitor relationships and service levels, identify trends and implement remedial actions

Requirements:    
• Bachelors degree in Accounting
• Completed Articles
• 3-5 years’ Relevant experience, preferably commercial management in a corporate services environment
• Ability to learn industry specifics i.e. related healthcare terminology.
• Computer proficiency
• Problem-solving, analysis and judgement
• Attention to detail
• Resilience
• Engaging diversity
• Verbal & written communication skills
• Influencing
• Action orientation
• Building relationships
• Customer responsiveness
• Organisational awareness
• Excellence orientation
• Ethical behaviour
• Lead by example
• Motivating and developing people     
• Problem-solving, analysis and judgement
• Attention to detail
• Resilience
• Engaging diversity
• Verbal & written communication skills
• Influencing
• Action orientation
• Building relationships
• Customer responsiveness
• Organisational awareness
• Excellence orientation
• Ethical behaviour
• Lead by example
• Motivating and developing people
Contact:     Interested candidates who meet the requirements are invited to apply by forwarding a comprehensive CV to Babalwa Dlova by close of business on Monday 13 January 2014.
Email: babalwa.dlova@lifehealthcare.co.za / Fax: 0866 464 120

Closing Date:     Monday, 13 January 2014